Fleet & Vehicle File Management for DOT Compliance
A cleaner way for carriers to organize vehicle files, inspection and maintenance records, accident documentation, renewal alerts, and audit-ready reports.
The live Mega Health service is vehicle file management, not generic dispatch or GPS fleet tracking
Equipment records, inspection documents, accident files, and renewal dates stay easier to review
Useful for carriers that want driver files, testing, renewals, and vehicle records connected
Vehicle files need more than a shared folder
Mega Health offers Vehicle File Management for FMCSA DOT compliance: a practical way to keep equipment records, inspection documents, repair history, insurance, registration, accident files, and expiration dates organized for each vehicle or piece of equipment.
This differs from broad fleet management software for dispatch, GPS tracking, fuel, routing, or driver productivity. The service focuses on compliance files that carriers need to find, update, and review.
Simple pricing for equipment records
The current service lists pricing at $2 per month per equipment unit. Employers should call to confirm current pricing and setup.
The service includes organized equipment records, inspection and maintenance file support, accident registry documentation, upcoming due-date visibility, reporting, and a clearer review process when an auditor or law-enforcement officer needs read-only access.
Connect vehicle files to MegaHub TPA
Vehicle file management is strongest when paired with driver file management and the broader MegaHub TPA workflow. A fleet administrator can review driver-file tasks, testing program status, random consortium actions, renewal items, employer forms, and vehicle documentation as related compliance work instead of disconnected spreadsheets and emails.
That combined positioning is especially useful for small and mid-size carriers that do not have a full compliance department but still need a repeatable DOT file process.
Operating workflow
How the program works
01
Set up each equipment file
Create a record for each vehicle or equipment unit the employer wants tracked.
02
Add required documents
Organize inspections, maintenance and repair records, registration, insurance, accident files, and related documents.
03
Track due dates
Monitor upcoming inspections, preventative maintenance, renewals, and expiring items before they become urgent.
04
Review and report
Use summary and upcoming-due reports to keep management, auditors, or authorized reviewers aligned.
Included capabilities
Make the invisible admin work visible
A good TPA program names the concrete tasks employers care about, then gives them a repeatable way to see what is complete, missing, expiring, or ready for follow-up.
$2 per month per equipment unit listed on the live service
Vehicle and equipment record setup
Inspection, maintenance, and repair document organization
Accident registry documentation
Registration, insurance, and expiration tracking
Upcoming inspection and preventative maintenance reports
Read-only reviewer access for audit or law-enforcement review
Connection to driver file management and broader TPA administration
Common questions
What DERs and employers ask before setup
Your next step
Talk through your TPA setup
Call the Manassas team to confirm the right path for your company, drivers, records, and testing workflow.
